What is role-based access control in Keep Wisely?

Role-based access control in Keep Wisely allows administrators to assign specific permissions to users based on their roles, ensuring secure and controlled access to assets, maintenance data, and system features.

Why is role-based access important in CMMS software?

Role-based access improves security, prevents unauthorized actions, and ensures users see only relevant information, making CMMS operations more reliable and compliant.

Can I customize roles and permissions in Keep Wisely?

Yes, Keep Wisely allows full customization of user roles and permissions based on organizational structure, locations, and operational needs.

Which users benefit from role-based access control?

Facility managers, maintenance teams, technicians, auditors, and management benefit from role-based access by having controlled and relevant system access.

Is role-based access suitable for multi-location facilities?

Yes, role-based access in Keep Wisely supports multi-location facilities by restricting or granting access based on assigned locations and responsibilities.

Keep Wisely Role Based Access Control for Secure Management

Ensure secure and structured operations with Keep Wisely Role-Based Access, allowing precise permission control across users, teams, and locations. With defined roles and restricted data visibility, organizations improve accountability, reduce errors, and enhance data security while streamlining approvals and workflows.

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Role Based Access in Keep Wisely enables organizations to control user permissions across the CMMS platform based on job roles and responsibilities. It ensures that users can access only the modules and actions relevant to their role, supporting secure, compliant, and well-governed EAM and facility operations.

Challenges Addressed

Unrestricted system access across users

Without role-based control, users access modules beyond their responsibility, leading to errors, data misuse, and operational confusion. Role-based access ensures controlled system usage aligned with job functions.

Unclear approval and authorization responsibilities

Organizations struggle to define who can approve maintenance, budgets, or requests. Role-based protocols clearly separate creators, reviewers, and approvers.

Complex user management as teams grow

As teams expand, managing individual permissions becomes unmanageable. Job-title-based access simplifies permission configuration.

Lack of compliance and audit control

Without access logs and role segregation, audits become difficult. Role-based access improves traceability and compliance readiness.

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Keep Wisely Solution

Keep Wisely provides a flexible CMMS-based role and permission framework that aligns system access with organizational structure.

Role configuration based on job titles and operational responsibilities
Module-level access control to show or hide features per role
Action-level permissions such as create, edit, approve, or close
Secure access enforcement across web and mobile CMMS interfaces

How It Works in Keep Wisely

Keep Wisely ensures secure and organized operations with role-based access control. The platform allows administrators to assign permissions by role, so every user sees and manages only what they are authorized to handle.

Role Definition

Admins define roles based on job titles such as technician, supervisor, manager, or admin.

Module Access Configuration

Each role is assigned access to specific CMMS modules while restricting irrelevant sections.

Action-Level Permission Setup

Permissions are defined for actions like breakdown creation, approval, closure, and budget authorization.

User Assignment

Users are assigned roles, automatically inheriting defined access rules.

Benefits of Keep Wisely Role Based Access

Keep Wisely Role-Based Access software leads the way in securing maintenance operations by providing controlled access with clear user permissions. Here are the top benefits: