Real Estate Facility Management System | KeepWisely

Property Maintenance
Software for Real estate
KeepWisely is a trusted maintenance planning and execution platform for Property for Real Estate. Easily request, complete, and track maintenance tasks on mobile or desktop. Ensure guest comfort and staff safety with reliable, high-quality maintenance management.

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Improve Work Completion

Boost technician productivity with clear task assignments, real-time updates, and performance tracking.

Easy Issue Tracking

Empower hospital staff to report maintenance issues instantly, ensuring quick resolution and reduced downtime.

Reduce Operational Costs

Cut unnecessary expenses through preventive maintenance, efficient resource usage, and optimized workflows.

Provide the Best Experience

Minimize unexpected repairs with preventive maintenance planning and reliable maintenance and management.

Easily Track and Complete Maintenance Requests

Property managers handle everything from plumbing issues to routine facility upkeep. With KeepWisely, every maintenance request is captured instantly and turned into a trackable work order.

  • Respond to tenant requests faster and keep them informed at every stage, building trust and improving retention.
  • Track each request from reporting to completion with a full digital record, ensuring accountability and smooth property operations.
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Reduce Unexpected Repairs with Preventive Maintenance

Unexpected breakdowns can disrupt tenants and drive up repair costs. With KeepWisely, property managers can schedule recurring maintenance tasks whether its routine lawn care, elevator servicing, or annual fire safety inspections.So issues are addressed before they turn into costly problems.

  • Regular upkeep extends the lifespan of building systems and assets, reducing the need for expensive replacements.
  • Consistently well-maintained properties create a safer, more comfortable living or working environment, improving tenant satisfaction and retention.

Simplify Collaboration with File Sharing and Messaging

Property management often involves multiple teams, contractors, and tenants. KeepWisely brings everyone together on a single platform, where photos, documents, and updates can be shared directly within each maintenance request.

  • From property managers to maintenance staff and vendors, everyone stays informed with real-time updates and documented conversations.
  • Sharing files, inspection photos, and repair notes instantly reduces back-and-forth, speeding up approvals and ensuring timely completion of tasks.
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Limit Costs with Seamless Parts Inventory Management

Managing multiple properties means handling a wide range of repair parts and supplies. With KeepWisely, you can track all spare parts and consumables from a single system, receive alerts when stock runs low, and streamline the purchasing process.

  • By keeping essential items like HVAC filters, plumbing spares, and electrical parts in stock, maintenance tasks can be completed without waiting for last-minute purchases.
  • Centralized inventory tracking helps reduce waste, prevent over-ordering, and keep property maintenance costs predictable.

Unify Teams with Accessible and Data-Driven Reporting

Property managers need clear insights to keep operations running efficiently. KeepWisely centralizes all reporting in one platform, allowing you to generate detailed reports on work order completion, cost versus time analysis, and technician performance.

  • Real-time data helps managers identify recurring issues, control expenses, and plan maintenance more effectively across all properties.
  • Easy-to-share reports keep landlords, boards, and tenants fully informed, building trust and demonstrating accountability.
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FEATURES
imageAsset Management

Monitor lifts, HVAC systems, electricals, and other utilities across properties with complete service records and centralized asset visibility.

imageTenant Service Requests

Convert tenant-reported issues into digital work orders for faster assignment, real-time tracking, and quick resolution of property concerns.

imagePreventive Maintenance

Schedule recurring inspections and utility servicing to avoid costly breakdowns, extend asset life, and keep buildings in top condition.

imageVendor Management

Track vendor performance, monitor AMC renewals, and evaluate contractor compliance to ensure service quality.

imageCompliance Readiness

Maintain digital inspection logs for fire safety, sanitation, and regulatory checks to stay audit-ready and compliant at all times.

imagePerformance Reports

Manage multiple properties in one platform with consolidated dashboards for maintenance, cost tracking, and performance analysis.

Related Content

Frequently Asked Questions

Property management is the operation, control, and oversight of real estate as used in its most broad terms. Management indicates a need to be cared for, monitored and accountability given for its useful life and condition.

Real estate is a wide field that has daily updates; however, among the most prominent factors in deciding on the property you should buy are: Location, funding and Investment potential.

Yes, a real estate developer needs to be licensed and authorized by the authorities of the country they operate in to be able to proceed with their work

Many companies are now realising the time that is taken and needed inhouse to manage the upkeep of a commercial business or property

Managing all aspects of the property, Letting out property for rent, Managing Tenants, Rental Assistance, Plot Monitoring, Property Monitoring, Renovation, Refurbishing.

First, the Property will be inspected and market rental values will be suggested before looking for tenants. Potential tenants will be searched through paper and online advertisements.

All employees can request maintenance through the same system, replacing scattered communication methods like phone calls, emails, and paper forms. Automatic notifications keep the right people informed when tasks are assigned, updated, or completed, which eliminates the need for follow-ups.

Property management and facility management are integral aspects of real estate and business operations. While they share some similarities, they serve distinct purposes.

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