Scores reflect Keep Wisely's assessment based on published product documentation and feature availability by plan as of July 2026.
Keep Wisely includes all critical CMMS features on every plan, plus a layer of operational tools that MaintainX does not offer at any tier: a live OEE module, surveillance and patrol management, a real-time breakdown map view, GPS asset tagging, budget allocation and AMC management. MaintainX progressively gates core capabilities behind Premium and Enterprise, so teams often outgrow their subscription faster than expected.
| Aspect | Keep Wisely | MaintainX |
|---|---|---|
| Work order management | Included | Included |
| Preventive maintenance | Included | Not on the free plan |
| Meter & usage-based PM triggers | Included | Premium plan and above |
| Asset tracking & QR tagging | Included | Included |
| GPS asset tagging | Included | Not available |
| AI-generated checklists | Included on every plan | Premium plan and above |
| OEE module | Live, built in | Not a built-in module |
| Surveillance & patrol management | Included | Not available |
| Real-time breakdown map view | Included | Not available |
| WhatsApp alerts & notifications | Included | Not available |
| Multi-level escalation (PM & breakdown) | Included | Requires automation setup |
| Budget allocation module | Included | Not available |
| AMC & warranty management | Dedicated module | Not available |
| Pre/post maintenance records | Included | Not available |
| Permit to work | Included | Not available |
| Procurement, warehouse & purchase management | Full module, every plan | Premium plan and above |
| Reliability reporting (MTBF, MTTR, cost per asset) | Included on every plan | Core reports included, Report Builder on Enterprise |
| Asset audit & inspection | Included | Included |
| Multi-location management | Included on every plan | Enterprise plan only |
| API access | Included | Premium plan and above |
| Single sign-on (SSO) | Included | Enterprise plan only |
| IoT & condition-based maintenance | Add-on available | Enterprise plan, additional costs apply |
Both platforms aim for a low learning curve, and both get teams moving quickly. Keep Wisely goes further with a genuinely no-code setup experience and granular role-based access controls available from day one, not locked behind a premium plan. With MaintainX, the platform is easy to start on but the capabilities most teams need next, including parts inventory, purchase orders, API access and multi-site management, sit on higher tiers.
| Aspect | Keep Wisely | MaintainX |
|---|---|---|
| Time to go live | 2 to 3 days when requirements are ready | Quick to start, scoped rollout at scale |
| No-code setup | Included | Included |
| Core features gated by plan tier | Nothing gated | Inventory, POs, API, meter PM, SSO, multi-site all gated |
| Role-based access control | Included on every plan | Advanced controls on Enterprise |
| Procedure limits on entry plans | No limits | Capped on Basic and Essential |
| In-app team messaging | Included | Included |
| 24/7 customer support | Included on every plan | Support level varies by tier |
Field teams live on their phones, and both platforms take mobile seriously. Keep Wisely's mobile apps cover work orders, checklists, assets, breakdowns, audits and team chat, and add three things MaintainX cannot match in the field: WhatsApp alerts that reach technicians outside the app, GPS-tagged asset lookup, and patrol checkpoint scanning. MaintainX is a polished mobile-first product, but its field workflow stops at the app.
| Aspect | Keep Wisely | MaintainX |
|---|---|---|
| iOS & Android apps | Included | Included |
| Mobile coverage | Work orders, checklists, assets, breakdowns, audits, chat | Mobile-first across the platform |
| Offline working | Basic offline operations | Basic offline operations |
| Speech-to-text work logging | Included | Voice memo transcription |
| WhatsApp field alerts | Included | Not available |
| GPS-tagged asset lookup | Included | Not available |
| Live breakdown map view | Included | Not available |
| Mobile patrol & checkpoint scanning | Included | Not available |
Both platforms cover work orders, preventive maintenance, asset tracking, AI-generated checklists and voice-to-text logging. The difference is what you get on which plan. MaintainX places parts inventory, purchase orders, API access and meter-based preventive maintenance on Premium, and multi-site management, SSO, IoT and its report builder on Enterprise. Keep Wisely includes all of that on every plan and adds a live OEE module, surveillance and patrol management, a real-time breakdown map view, GPS asset tagging, budget allocation, AMC and warranty management, and WhatsApp alerts.
Yes. Keep Wisely covers everything MaintainX does for work orders and preventive maintenance, and goes further with full EAM features, a live OEE module, surveillance and patrol management, GPS asset tagging, AMC tracking and WhatsApp alerts, with nothing reserved for a premium tier. For teams that have outgrown their MaintainX plan, or who do not want to move every user to Premium just to track parts, Keep Wisely is a direct upgrade. MaintainX remains a polished mobile-first product and is worth evaluating alongside.
On MaintainX, parts inventory, purchase orders, API access and meter-based preventive maintenance sit on the Premium plan, while multi-site management, single sign-on, IoT sensor integration and the report builder sit on Enterprise. The free plan also caps procedures and repeating work orders. Keep Wisely includes all of these capabilities on every plan, so your costs do not rise as your maintenance programme matures.
Keep Wisely can be implemented in as little as 2 to 3 days, provided the requirements and master data from your side, such as asset registers, locations and user lists, are ready at kickoff. The onboarding team confirms the checklist with you before the clock starts so there are no surprises.
Yes. Keep Wisely supports data import via CSV for assets, work orders, preventive maintenance schedules, spare parts and vendor records. The onboarding team assists with field mapping to make the migration as smooth as possible.
Technicians can raise and close work orders, complete checklists, look up GPS-tagged asset records, log breakdowns, run audits, scan patrol checkpoints and message the team, all from the app. Speech-to-text logging and WhatsApp alerts are built in, and basic offline operations keep work moving when connectivity drops.