An honest, feature-by-feature comparison of capabilities, plan gating, ease of use and mobile experience, so you can choose with confidence.
Keep Wisely features updated October 2026. MaintainX details are based on its public documentation and plan information as of July 2026 and may change.
Both cover work orders, preventive maintenance, asset tracking, AI checklists and voice logging. MaintainX places parts inventory, purchase orders and API access on Premium, and multi-site, SSO and IoT on Enterprise. Keep Wisely includes these on every plan and adds built-in OEE, Kaizen, 5S, a live breakdown map, GPS tagging, budget allocation, AMC management and WhatsApp alerts, with plans from ₹799 per user per month.
27 capabilities compared, counted from the table below.
Limited or plan-gated means partially available, only on a higher plan, as an add-on, at extra cost or after custom configuration.
Capabilities, plan gating, ease of use and mobile, in one table.
| Capability | Keep Wisely | MaintainX |
|---|---|---|
| Core Maintenance | ||
| Work order management | Included | Included |
| Preventive maintenance | Included | Not on free plan |
| Meter and usage-based PM triggers | Included | Premium and above |
| Multi-level escalation (PM and breakdown) | Included | Needs automation setup |
| Pre and post maintenance records | Included | Not available |
| Permit to work | Included | Not available |
| Assets, Spares and Procurement | ||
| Asset tracking and QR tagging | Included | Included |
| GPS asset tagging | Included | Not available |
| AMC and warranty management | Dedicated module | Not available |
| Procurement, warehouse and purchasing | Every plan | Premium and above |
| Asset audit and inspection | Included | Included |
| Budget allocation | Included | Not available |
| Multi-location management | Every plan | Enterprise only |
| AI, Analytics and Operational Excellence | ||
| AI-generated checklists | Every plan | Premium and above |
| OEE module | Live, built in | No built-in module |
| Real-time breakdown map view | Included | Not available |
| Surveillance and patrol management | Included | Not available |
| Reliability reporting (MTBF, MTTR, cost per asset) | Every plan | Report Builder on Enterprise |
| IoT and condition-based maintenance | Add-on | Enterprise, extra cost |
| Platform and Support | ||
| API access | Included | Premium and above |
| Single sign-on (SSO) | Included | Enterprise only |
| Role-based access control | Every plan | Advanced controls on Enterprise |
| Procedure limits on entry plans | None | Capped on Basic and Essential |
| Time to go live | 2 to 3 days once data is ready | Quick start, scoped rollout at scale |
| Cloud or on-premise | Both | Cloud |
| 24/7 support | Every plan | Varies by tier |
| Mobile | ||
| iOS and Android apps | Included | Included |
| Speech-to-text logging | Included | Voice memo transcription |
| WhatsApp field alerts | Included | Not available |
| GPS-tagged asset lookup | Included | Not available |
| Patrol and checkpoint scanning | Included | Not available |
| Offline working | Basic offline operations | Basic offline operations |
Keep Wisely now has 33 features. These go beyond the comparison above, so ask MaintainX whether they are available on your plan.
Your history comes with you. Our onboarding team does the heavy lifting.
Export assets, work orders, PM schedules, spares and vendors from MaintainX as CSV.
We map your fields and import everything, including QR codes for assets.
PM schedules, escalations and checklists set up, and technicians trained in their language.
Live in as little as 2 to 3 days with data ready, fully running within 7 days.
Inventory, procurement, API access, multi-location and custom reports included. Requesters are free, onboarding is included and on-premise licences are available.
Still deciding? Book a 30-minute side-by-side demo or call +91 78458 00377.
Both cover the CMMS basics: work orders, preventive maintenance, asset tracking and AI checklists. MaintainX reserves inventory, purchase orders, API, multi-site and SSO for its Premium and Enterprise plans. Keep Wisely includes them on every plan and adds OEE, Kaizen, 5S, a live breakdown map, GPS tagging, budget allocation, AMC management and WhatsApp alerts.
Yes, especially for teams outgrowing MaintainX's lower plans or needing manufacturing modules such as OEE and Kaizen. MaintainX remains a strong mobile-first option, so compare both with your own workflows during a free trial.
Based on MaintainX's public plan information, parts inventory, purchase orders, API access and meter-based PM need Premium, while multi-site, SSO, IoT and the report builder need Enterprise. Check MaintainX's pricing page for current details.
Keep Wisely plans start at ₹799 per user per month billed annually ($12 internationally), with inventory, procurement, API and multi-location included. MaintainX uses tiered pricing where these features sit on higher plans. See Keep Wisely pricing.
As little as 2 to 3 days when your asset register, locations and user list are ready. Most teams are fully live with trained technicians within 7 days.
Yes. Assets, work orders, PM schedules, spares and vendors can be imported by CSV, and our onboarding team helps map your fields.
Try Keep Wisely free for 30 days. No credit card, free onboarding, live in days.